4:You can now test the system online.
From Internet Explorer go to the default page of the booking system.
For example " http://intranet/Active/bookingsystem/index.htm ".
(If your web server is not called "Intranet" then the above link needs editing
to reflect the name of your server.)
You should see a page like this.- (If NOT part of a domain)
Log in as "admin"-"password"
You should see a page like this.-
(If part of a domain)
Don't worry about the school name you can change that later.
If you get an error, check the stages above or the problems section.
Try booking a room.
5:Now you have seen some of the booking system staff pages you will want to
configure it to suit your needs.
There are a host of setup options that can be accessed via the admin button at
the top of the page.
On the admin home page there are everyday tools that will be explained in more
detail later. The last selection is setup. This will take you to the annual
setup options.
At the bottom of that page is the Initial Setup selection. this has all the
global selections that should be setup first. Start at the top of the page and
work down to configure the look and content required. For more detail on each
section see the Setup selection of this document.
Home page.
The home page is customizable for your school and gives a quick list of your
current bookings .
Rooms.
Opens displaying current day with all room block (heavy border) and current room
bookings. If the booking is yellow the user is the owner of that booking. Admins
or owners can edit or delete existing bookings .
a: Booking page.
This form contains details and all the allowed options for
rooms.
Resources.
Opens displaying current day with all Resource block (heavy border) and current
room bookings. If the booking is yellow the user is the owner of that booking.
Admins or owners can edit or delete existing bookings .
a: Booking page.
This form contains details and all the allowed options for
Resources
Setup Pages.
Please Note:-
There are a lot of options in this section that will loose live bookings if not
used carefully.
1:Initial Setup pages
a: Database admin
Allows you to in port and manage the system database.
b: School Setup
Setup of the text branding in various places in the booking system.
Change to your school requirements and support numbers.
c: Subject Setup
Setup of the subject list presented to the user during booking.
Changing these options will not affect existing bookings.
d: Setup Periods
Setup the available periods and times.
Try to edit existing periods rather than adding new ones. they are presented in
the order they are created NOT time order.
Be careful not to delete a period that has been used for a live bookings as ALL
bookings for that period will be lost.
e: Setup Printing Options
Edit the printing options presented to the user on the room booking form.
The default option is setup in "Setup Default Options" at the bottom of the
Initial Setup page.
f: Setup Internet Access
Edit the Internet Access options presented to the user on the room booking form.
The default option is setup in "Setup Default Options" at the bottom of the
Initial Setup page.
g: Setup Support Options
Edit the Support Options options presented to the user on the room booking form.
The default option is setup in "Setup Default Options" at the bottom of the
Initial Setup page.
h: Setup Accessory List
Edit the Accessory List presented to the user on the room booking form.
NOTE:-
You can only have 10.
i: School Logo Setup
You can upload your school logo so it is displayed in the booking system.
Use a SMALL gif image as it has to be downloaded every time.
j: Background Setup
Change the background colour of all pages in the booking system.
For example, set it to match the colour of your intranet or to look nice or
horrible.
(Lots of fun , or is that just me.)
Note:-
Don't use 000080 or FF0000 as these are used in the text. If you do the text
will be invisible!
k: Setup Default Options
This page allows you to set the default selections on the booking page for
users.
It is best to set these options when all previous configuration on the "Initial
Setup pages" is complete as the available options may change.
2:
a: Room Setup.
This page adds and edits the details of all bookable rooms on the system. The
rooms appear in the order the they are created NOT in alphabetical order.
Note:-
If you delete a room ALL the bookings for that room will be lost.
b: Resource Setup
This page adds and edits the details of all bookable Resources on the system.
The Resources appear in the order the they are created NOT in alphabetical
order. You can add laptops BUT as the user can only book 1 period at a time this
is not recommended.
Day and week booking may be added later.
Note:-
If you delete a Resource ALL the bookings for that Resource will be lost.
c: Holiday Setup
This page allows you to setup Holiday and TD day names and dates. Allowing
booking or not is setup on the "Setup Booking At Weekends or holidays" page in
Initial Setup.
These stop the user from booking a normal lesson during these times and displays
the holiday name at the top of the page.
A message is displayed on the admin home page when the last holiday has passed.
Note:-
You must give the holiday a name or it will not save.
e: Block Booking Weeks Template.
This page sets up week templates that are used by block bookings when multiple
week time tables are used. This is a rolling calendar, so the dates are only a
guide line to the week number of the year. When used with the Start/End date
function in the block booking template most required combinations can be
achieved. Please note once created these templates cannot be deleted. How ever
they can be renamed and edited. If this is done please check all existing block
bookings!
e: Block Booking Template.
This page sets up pre booked rooms.
Note:-
If holiday booking is allowed block bookings do not appear during holidays but
they do on weekends.
If a block booking is on a weekend AND during a holiday then it will NOT appear.
You can also set :-
1. Start / End dates for your booking
2. Select Weeks template if required.
f: Delete Old Bookings
Use this page at least once a year to clear out all the old bookings or your
system will start to slow down.
Note:-
Run all reports like the "No Show Report" BEFORE deleting old bookings.
g Setup Users
This page sets up the users of the system.
You can add and edit existing users.
If you are using Active Directory users these settings will override
the normal users groups.
A generic user will not have there user name or display name pre
entered
in on the booking pages. You can use this for a computer in the
staff room
that is always logged on for staff to use.
I suggest changing the default password ASAP.
h: Setup when users can book.
This page changes weather booking at weekends or holidays is allowed for staff.
note:-
If holiday booking is allowed block bookings do not appear during holidays but
they do on weekends.
If a block booking is on a weekend AND during a holiday then it will NOT appear.
Admin Pages.
b: Daily Summary Sheet
This can be printed out daily as paper reminder of all booking and Support
Messages.
c: Print Bookings for a Single Room
This can be printed out daily to display bookings for a room to users (We use it
out side our book able sixth form suite).
d: Reports.
various reports:-
No show report
If you use the no show box on the booking page, this will print out the
offenders.
Print outstanding bookings (You can use the no Approved box on the
booking page)
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